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Research Operations Office


Published on Fri, 18/08/2017 - 16:00

Data from X5 is used to populate other systems such as the forthcoming Research Dashboard and in order that only current data appears on the dashboard, Department Administrators have been asked to review their costings that are no longer required and change the status to “Closed” in the project set up screen. In addition to this, the new Research Dashboard will only show proposals that have been created within the last 9 months, unless they have been submitted to ROO where they will show for 15 months from date of submission to funder.

Therefore, when reviewing your X5s that are no longer required, focus on the ones from the last 9 months which are the ones numbered approximately X5:19000 and onwards. Guidance for this is available on the ROO website.  Unsubmitted X5s before this number are likely to not be displayed in the dashboard as they will be older than 9 months. Please note costings should be finished or withdrawn from workflow before performing this action.

Due to some technical issues with the Research Dashboard, it is now expected to be available in late Michaelmas Term. This means that Department Administrators have more time to review their X5 projects if needed. Instead of this work being done by the end of August, it's now possible to continue with this up until mid-September. Thank you for your work so far in tidying up your X5 projects, this will make a big difference to the usability of the Research Dashboard.