As soon as you know you will be moving, please contact the following people:
Your current department
Your new department at the University of Cambridge
The Research Operations Office's Finance Analyst - Research & Grants
Your sponsor
Any staff employed on the project - consult your current Human Resources department for assistance if staff are going to transfer with you, or will need alternative employment once the project is transferred; if you encounter any problems, Human Resources will be happy to assist
You will also need to contact our Finance Division to advise the Fixed Assets helpdesk of any equipment coming into the University, as this will need to be included on the Fixed Assets register
The Research Operations Office offer the following service to assist with the transfer:
We will write to the sponsor to confirm Cambridge’s acceptance in principle and will deal with any documentation that may be required from us by the sponsor
We will contact your current University to negotiate and confirm the arrangements for any staff employed on the grant, any equipment belonging to the project, and any arrangements for the protection of intellectual property relating to this piece of research
We will discuss with your department the at risk process of setting up the grant at the departments discretion to enable the project to continue without interruption on your arrival at Cambridge, especially if the transfer is likely to prove long or complex
We will take care of any contractual issues relating to the transfer
We will handle any correspondence from the sponsor relating to the closing budget, and will liaise with you/your new department; some sponsors require us to review and confirm the funds remaining, and to put together a proposed continuation budget, before the award is re-announced
We will receive and check the re-issued award letter, and will accept on your behalf
We will activate the grant at the University so that the funds are available for your research
