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Once you have contacted the Contracts Manager we will send an introductory email to open the contract negotiation dialogue. The following will also happen

  • ROO will assign an "RG number" for the project, if it does not already have one. This number uniquely identifies the project in the Research Operations Office
  • Depending on the nature of the work, ROO may suggest an initial meeting or telephone call to learn more about the project. This gives us an opportunity to explain the negotiation process in more detail and to answer any questions you may have
  • If the price and scope of work has already been agreed, you should ensure your Departmental Administrator (or equivalent authorised person) submits an X5 costing. The X5 costing confirms the Department’s support for the project and the information within it helps to form the basis of the contract
  • When we have all the information needed, we can begin negotiations with the sponsor. The Principal Investigator (PI) and the Contract Manager work together on this: the Contract Manager leads negotiations on contractual terms with input from the PI, and the PI finalises the description of the project
  • When the contract terms have been agreed, ROO arranges for the agreement to be signed on behalf of the University, so that the research can commence. In some circumstances we may require additional approval from the Head of Department


Your contracts team