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Research Operations Office


The RCUK Assurance unit undertakes an annual programme of institutional visits on behalf of the Research Councils to provide assurance relating to the regularity, probity and accountability of funds provided. The last visit to the University of Cambridge was undertaken in November 2015 and tested compliance with the terms and conditions across four “pillars” of assurance

  • Research Grants and Fellowships
  • Doctoral Training funding
  • Transparent Approach to Costing (TRAC)
  • Non-Financial terms and conditions

The University was granted substantial assurance rating in 2015 visit.

We are expecting RCUK to be back at around Nov. 2018 for their next visit. 

Further information about the RCUK Assurance Programme

RCUK Funding Assurance Presentation - 2015 (235.05 KB)


Time Sheet on RCUK Grants 

Timesheets need to be kept for all Directly Incurred (DI) staff on RCUK grants except those who are working 100% of their contracted time on one project and Post Graduate Research (PGR) students funded under a project. Directly Allocated staff do not need to keep timesheets for RC awards.

How will the timesheets be used in the claiming of staff costs?

In order to claim for the reimbursement of these staff costs, please use the following calculations:

1) Annual salary (including on-costs) / by the TRAC standard of 1650 (or 1720 on EC projects) hours p.a. = hourly rate

e.g.£25,080 / 1650 = £15.20 per hour

2) Hourly rate X (multiplied) by the number of hours (certified on the timesheets for that period) = the cost to be charged to the grant

e.g.£15.20 x 47 hours worked in a month = £714.40

Therefore £714.40 should be charged to the award.

timesheet template that can be used for RCUK grants can be downloaded from here.

Other useful information 

Grant management: systematic controls and monitoring (276.58 KB)


Need further information?