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Research Operations Office


As part of their Terms and Conditions, some of our research funders require evidence of an individual’s time worked on an award. These funders include UKRI, European Commission (EC), Innovate UK and National Institute of Health (NIH).



Timesheets need to be kept for all Directly Incurred (DI) staff on UKRI grants except those who are working 100% of their contracted time on one project and Post Graduate Research (PGR) students funded under a project. Directly Allocated staff do not need to keep timesheets for UKRI awards.

A timesheet template that can be used for UKRI grants can be downloaded here.


Innovate UK

Innovate UK guidance on time sheets can be found here.


European Commission


National Institute of Health (NIH)

Salary costs are allowable as long as:

  • It is reasonable
  • It conforms to the established policy of the organisation
  • It is consistently applied - regardless of the source of funds
  • It reflects no more than the percentage of time actually devoted to the NIH-funded project

Salaries and wages must be supported by timesheets as this determines the time devoted to individual projects. Accurate allocation of payments is based on the benefits to each of the multiple grant or administrative activities.

Useful Document

Timesheet template (59.5 KB)