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Research Operations Office


As part of their Terms and Conditions, many of our research funders require evidence of an individual’s time worked on an award. These funders include UKRI, European Commission (EC), Innovate UK and National Institute of Health (NIH). 

Research Grants Timesheet SharePoint site 

  • guidance on how to record time on a timesheet 
  • flowchart of time recording requirements from our largest funders 



All directly-incurred (DI) staff members working less than 100% of their contracted time on a research grant are required to complete timesheets every month. This means everyone whose salary is paid for through multiple sources, at least one of which is a research grant, needs to fill in timesheets. 

From July 2022, a new mechanism for timesheets has being implemented to comply with audit requirements for UKRI Research Grants & Fellowships and Innovate UK grants.


Innovate UK

For Innovate UK funding, timesheets are required for DI staff working less than 100% of their time on the project.

The difference is that for staff working 100% on the grant, Innovate UK request a declaration confirming the time stated on the JeS submission. For DA staff they require a declaration showing the percentage of time allocated by the individual to the project. Innovate UK guidance on timesheets can be found here.


European Commission

Timesheet requirements for EC funded projects can be found our H2020 Staff Costs and Timesheets webpage.


National Institute of Health (NIH)

Salary costs are allowable as long as:

  • It is reasonable
  • It conforms to the established policy of the organisation
  • It is consistently applied - regardless of the source of funds
  • It reflects no more than the percentage of time actually devoted to the NIH-funded project

Salaries and wages must be supported by timesheets as this determines the time devoted to individual projects. Accurate allocation of payments is based on the benefits to each of the multiple grant or administrative activities.