skip to content

Research Operations Office


Published on 20 September 2013

Research Grants User Group (RGUG) - 24 September

RGUG is a forum led by the Research Operations Office (ROO) where research grant administration issues and developments are discussed. The next RGUG meeting will take place on Tuesday 24 September, 9:30am in Room 1, Mill Lane Lecture Rooms. The meeting is open to anyone with an interest in grants administration.  

An agenda is now available

Full Economic Costing Briefing Sessions – 2 & 29 October

As part of the Research Operations Office Training Strategy (ROOTS) and co-presented by Finance Office, the next briefing sessions on Full Economic Costing and the Income Allocation Policy will take place as follows: 

 Wednesday 2 Oct, 2pm - 3:30pm at ROO, 16 Mill Lane

 Tuesday 29 Oct, 9:30am – 11am at the Clinical School 

The briefings are relevant to all staff involved in research grants, particularly those new to the University and/or research grants and those seeking to confirm or refresh their understanding of University policy and its impact on research grants.  Content includes:

  • What the PI should be aware of at application stage
  • What information might the Head of Department need to know before approving the application
  • What questions the Departmental Administrator may ask before submitting the application
  • How the Income Allocation Policy apportions overhead between the Department and the University (Chest)

To register please e-mail including your full name, department, contact number and the session you wish to attend.


MRC Researchfish (e-Val)

The annual MRC outputs data gathering exercise will begin on 1 October.  MRC requires all researchers that have held MRC funding since 2006 to annually update and submit feedback on the results of MRC funded research. The system used for this is hosted and supported by Researchfish Ltd. ( 

Researchers that have previously registered should use their existing Researchfish login details, or request a new password at Researchers will be able to “submit” their Researchfish return (signing off all data attributed to awards as complete and accurate) from 1 October and must complete this process no later than midnight on 14 November.

Changes to BBSRC Final Reporting

As a move to harmonise further with other Research Councils, BBSRC will no longer require final reports. These used to be submitted by funded researchers at the end of a project. This change will be implemented from 1 October 2013. Grants ending before 1 October will continue to require a final report to be submitted unless this requirement has previously been waived.

From 1 October, grant holders are expected to provide information on the outcomes of the research project via the Research Outcomes System (ROS) alone. For more information go to 

Equipment Database

The process for including new items of equipment on the Equipment Admin Database is as follows:

  • New Fixed Assets in excess of £10K will be loaded monthly by the Fixed Assets Team in Finance into the database as ‘DRAFT’ records.
  • This will trigger an email request to equipment owners to access the Equipment Admin database and update the record
  • Upon completion, the record should be submitted for ‘Fixed Asset Approval’.  
  • Once approved by Finance, the record will assume a ‘LIVE’ status and will then be available to search via the Equipment Website at:
  • Whilst a record remains as ‘DRAFT’ status, automated weekly email reminders will be sent to the equipment owner.
  • Departments may elect to identify a single point of contact for all equipment.

Please contact your School Team at the Research Operations Office if you have any questions.