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Research Operations Office


Published on 1 February 2013

RCUK Efficiency 2011-14 Sub-contract top slices

As discussed at this week’s RGUG, different institutions are taking different approaches to managing top slices pro-rated to subcontractor budgets funded by Research Council grants prompting us to review our own approach.  As a result, instead of passing on subcontractor top slices exceeding £1,000 per annum via amendments to subcontractor budgets, we will pass on only top slices exceeding £10k per institution and this will be done at a higher institutional level, i.e. outside individual grants.  The University Chest will absorb outgoing top slices falling below the threshold.  The top slice postings on subcontractor tasks will therefore be reversed out and the budgets will remain as they were set originally and no amendment to the subcontract will be made.

If you have any questions, please contact your Research Support Administrator/Advisor in the first instance.

The ROOTS Programme: Introduction to the Research Operations Office

The Research Operations Office is delighted to offer a training programme to Departmental Staff whose role includes Research Grant Administration.

20 places available and participants are expected to attend all 6 sessions. It is proposed that subsequent sessions will be held in April, May, June, July and September.

Whilst we encourage applications from Research Support Administration staff who have been in post for less than 2 years, we welcome interest from all staff involved in grant administration.

To register your interest  please e-mail Debbie West-Lewis ( by Wednesday 6 February 2013. We will advise you by Monday 11 February if you have been successful in gaining a place. There will be a waiting list, and should a place become available, this will be offered to you. If there is sufficient demand, we will consider running another course later this year.

Please ensure in your response, that you include your full name, department, role and a contact number.

Research Grants Applications - New Submission Deadlines

Following the Research Policy Committee meeting on 17 January 2013, we can confirm that from 8 February 2013 there will be new deadlines for submitting grant applications to the Research Operations Office (ROO).

In summary, Departments are asked to risk assess applications for the following and determine whether they are ‘higher’ or ‘lower’ risk:

  1. New sponsor – requires ethical and finance checks

  2. PI / co-I eligibility query

  3. Further budget checks required

  4. As agreed by Department and ROO Assistant Director

 The following deadlines will then apply:

Submission of Budget, Justification of Resources, Other


   Full Checks

                           Possible Minimal Checks

                                 No Checks

High Risk

   5 – 10 days

                           24hrs to 4 days

                                 Less than 24hrs

Low Risk

   3+ days

                           24hrs to 2 days

                                 Less than 24hrs

Submission of the Academic/Scientific Case, Final Budget

High Risk 24+ hrs

Low Risk 24+ hrs

Further information and advice can be found from the slides presented at RGUG and the news item on the ROO website. If you have any queries please contact your School Assistant Director.