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Research Operations Office


X5 - Updated Rates

The costing and pricing tool X5, has been updated with the following -

  • salary scales with the effective date of 1st February 2023  
  • National Insurance rates
    • For funders who pay the Apprenticeship levy, please use the file dated 06/04/2023
    • For funders who do not pay the Apprenticeship levy, please use the file dated 05/04/2023

Although the NI rate and bands haven't changed, the file dates have been amended so that they align to the annual April updates.

For existing costings, the Rates tab will show the Salary files and NI Rate File as out of date. To apply the new rates to existing costings, go to the rates table tab and update the out of date files by clicking on "apply all updated files now". Please be aware your costs will change in value.


New Online SoECAT Process from 1st April 2023

If you are applying for a research project that involves a clinical trial or study, you may need to include a SoECAT (Schedule of Events Cost Attribution Tool) with your grant application. From 1st April 2023, the Excel version has been replaced with a new online tool. You will need to create an account so that you can log on to the tool

We advise you to check the funder guidance as to whether a SoECAT is required, before informing ROO of your intention to submit an application (minimum of 4 weeks’ notice).  Once you submit your SoECAT using the new online tool, it takes 10 working days for it to be processed and validated. The Clinical Research Network East of England Study Support Service (CRN EoE SSS) are the team who deal with SoECATs and they have produced an infographic to support applications.

If you have any questions, please contact the CRN EoE SSS team at


Audit Training Sessions – Recordings Available

The recordings and slides of the three online training sessions about Financial Audits of EC Grants, Innovate UK Grants and Single Audit of US federal grants (including NIH) are now available. They are aimed at research support staff, finance staff and PIs who deal with expenditure on research grants.   


New Self-Archiving Policy Enables Immediate Open Access for University of Cambridge Researchers

On 1st April 2023, the University implemented its new Self-Archiving Policy covering research articles and conference proceedings authored by Cambridge researchers. This news article introduces the policy and explains why it has been developed to help researchers meet funder requirements and enable immediate open access.

The policy allows University of Cambridge researchers to retain their rights over their paper rather than signing them over to a publisher. Researchers can then self-archive the work in the University’s repository, Apollo, making the work available via the so-called ‘green route’ to open access. The publisher is notified in advance of submission that the researcher will release an open access version of their article upon publication. Read more about the action you need to take on the policy guidance webpage.

If you have any questions, please contact the Office of Scholarly Communication


 Apollo and Elements Upgrade from 20th April 2023 

The Elements system will be unavailable for four to five days from 20th April. The University repository, Apollo, will remain available to view only during this time. It will not be possible to make open access, research data or doctoral theses deposits in this period. Full details are available on the UIS webpages.

If you have any questions or comments, please contact


Cambridge Enterprise Key Contacts

Cambridge Enterprise have recently expanded their team and are now offering dedicated contacts for new enquiries. Researchers who have existing relationships with Cambridge Enterprise colleagues should continue to use them. Please direct any new enquiries as follows -

Research commercialisation/technology transfer/general enquiries:

Research Tools: Siân Fogden

Consultancy: Amanda Zeffman