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Research Operations Office


Timesheets – UKRI auditor visit w/c 23rd January 2023

Following the UKRI FAP audit last year, we implemented new timesheet procedures for DI staff working less than 100% on a grant which included setting up SharePoint libraries for uploading timesheets. UKRI will be returning to the University of Cambridge for three days, 24th – 26th January, to conduct substantive testing of the new procedures and will have access to your Department SharePoint libraries site where the timesheets are stored.

Whilst UKRI have a list of specific grants they are going to review (you will have heard from us already if this involves your Department), UKRI may be doing some spot checks on any of the timesheets. Therefore, it would be prudent to focus on making sure that all timesheets from 1st July 2022 are in your Department’s SharePoint Library (Pending or Final), that the tracker spreadsheet is up to date and all costs in CUFS are in the correct Task.

As stated in previous bulletins, DI staff working less than 100% on a grant are required to have timesheets from 1st July 2022 onwards. Without this timesheet evidence, staff costs cannot be claimed from the funder and instead would need to be covered by Department budgets.

Grant Starting Certificate reminder - UKRI

For UKRI grants, the starting certificate must be submitted in Je-S within 42 (calendar) days of the Project starting. The date entered on the Start Confirmation will be the Official Start Date of the Grant.

  • If you want to begin the project before the start date shown in the Offer Letter, you may do so, but this must not be earlier than the issue date of the Offer Letter itself.
  • If you need to delay the project, you can do this by up to 3 months from the start date show in the Offer Letter, but the duration of the Grant will remain unchanged. If the Project does not begin within 3 months of the start date in the Offer Letter, the Grant may lapse.

Once a start certificate has been submitted to UKRI it cannot be retracted. Instead, if you need to change a start date, you should request a change via the Grant Maintenance facility in Je-S to extend the latest start date outlining the reasons. Further information is available from the Je-S handbook.


Research Grants User Group Meeting – 23rd February 2023

The next Research Grants User Group (RGUG) meeting will take place on Thursday 23rd February at 11:15am. Further details about the meeting will follow nearer the time. 


Job Opportunities at the Research Office

We have a number of vacancies at the Research Office, further details can be found on our jobs page.