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Research Operations Office


Published on 18 November 2022

Christmas and New Year Deadlines for Applications and Expenditure Statements

Due to the Christmas vacation the Research Operations Office (ROO) will close from 5pm on Friday 23rd December 2022 and will re-open on Tuesday 3rd January 2023. Therefore, please be aware of the following deadlines and ensure that your researchers are made aware of these arrangements.

  • Final Expenditure Statements due over the Christmas closure period must be confirmed to ROO by Friday 25th November 2022. This is to allow statements to be submitted to the funder, prior to the Christmas closure.
  • If you have applications with a funder deadline in the first week of January, the 5 working day deadline is before Christmas. For example,
Funder deadline Friday 6th January 2023, 5pm
2 working day deadline Wednesday 4th January 2023, 5pm
5 working day dealine Thursday 22nd December 2022, 5pm

As a reminder, the ROO asks for a minimum of four weeks’ notice of the intention to submit to a particular scheme. Some funders have very short turnaround times which means that it's not always possible to give the ROO four weeks' notice of intention to submit. In these circumstances, please continue to contact us at the earliest opportunity so that we can assess the resource requirements to support the application. Full details of the deadline policy and the application deadline calculator can be found on the ROO website


Research Grants User Group Meeting – 22nd November 2022

The next Research Grants User Group (RGUG) meeting will take place on Tuesday 22nd November at 11:15am. The agenda will include an overview of updated documents and processes regarding the recently introduced timesheet requirements, UKRI underwrite grants for Horizon Europe and an update on the Transforming Research Support Programme.  

After the RGUG meeting, there will be an additional presentation with Q&A for Node Administrators involved with Researchfish. Although aimed at Node Administrators, this is an open session and everyone is welcome. 

To join the RGUG meeting and Researchfish presentation please use this link. If you have any queries contact  


Timesheet Updates

At the next RGUG meeting on 22nd November, there will be an overview of updated documents and processes regarding the recently introduced timesheet requirements. This will be followed by two further sessions (which will be recorded) -

Demonstration Session: Timesheets Thursday 24th November,10am link to join demo session
Q&A session Tuesday 29th November 9:30am link to join Q&A session

If you are involved in administering timesheets, please join us for the above sessions.


Yammer - Supporting Research at Cambridge

We have set up a new Yammer community - Supporting Research at Cambridge, please join us!  

This is an opportunity to provide guidance, support and discussion for academic and professional services staff. Whether you are actively involved in the administration of research grants and contracts or just have an interest in this area, you are welcome to join this community. 


Large Grant Contributions Fund

The University has a Large Grant Contributions Fund which provides financial contributions to large, collaborative grant applications. To be eligible for funding, the following criteria apply 

  • Research grant applications for funding normally over £5M for STEM disciplines and over £2M for applications in Arts, Humanities and Social sciences subject areas can request financial contributions from this Fund.  
  • All applications have to include one or more external partners.  
  • Only applications led by Cambridge PIs are eligible.  

Funding requests for activities that add value in areas such as widening participation and inclusion, improving partnerships, capability and capacity building, and similar are particularly encouraged and will be given priority. Applications which are being developed early in expectation of an upcoming funder call, can also request funding from this call.  

Funding may be requested for activities that are complementary to the external funding and in addition to the financial and in-kind contributions to the bid from Departments / Schools / Non-school institutions. You can apply for a Financial contribution of up to 10% of the award. Further details including how to apply are available on the Large Grant Contributions Fund webpage