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Research Operations Office


Published on 23 September 2022

Timesheet sessions and support

All UKRI grants (RCUK and Innovate) with part funded DI staff need to have timesheets for the entire lifetime of the grant. Timesheet records have always been a requirement of the Terms and Conditions. From 1st July 2022, monthly timesheets of part funded DI staff need to be uploaded regularly to your Department’s SharePoint Library. Prior to the Final Expenditure Statement (FES), all timesheets since the beginning of the grant will need to be bulk uploaded onto the site. The Research Office is required to check that all timesheets are available at FES stage because this is what UKRI are auditing.

During August, we scheduled some live demonstrations and Q&A sessions to support this new process. We will be repeating these sessions for those who were unable to join us last time. The dates are

Timesheet demonstration Tuesday 27th September 11am Link to join meeting
Q&A session Wednesday 5th October 10am Link to join Q&A

We have published Q&As collected over the past weeks and continue to add in answers as we receive them from the auditors. There are also some bitesize "How do I" videos covering topics such as submitting a timesheet using the MS Form and how to get to your timesheet library in Sharepoint.

If you would like to give us your feedback on the new timesheet process, please use this form to share your views with us. We welcome your comments and will incorporate them into the review that we are undertaking after the first two months of operating the new process. Our findings will be discussed with UKRI along with any proposed improvements to the current process.


Research Grants User Group Meeting – 29th September 2022

The next Research Grants User Group (RGUG) meeting will take place on Thursday 29th September at 11:15am. The agenda will include the findings of user research at grant application stage, an update on Horizon Europe / UKRI Underwrite and feedback on the new timesheet process.

The meeting will be held as Teams Meeting and you can join using this link.  


Horizon Results Booster Event for H2020 PIs – 3rd November 2022

The EU and International Team together with Cambridge Enterprise are organising an online information event on 3rd November about the Horizon Results Booster (HRB) for Horizon 2020 Projects at the University. Horizon Results Booster (HRB) is an initiative of the European Commission which aims to support projects funded by the EU Framework Programme (FP) to help innovations go to market and maximise their impact.

The HRB offers free capacity building services to any closed or ongoing research projects funded by FP7, Horizon 2020 or Horizon Europe programmes. It is not affected by the current uncertainty over the UK’s association to Horizon Europe.

The agenda for the event on 3rd November includes developing an effective business plan, pitching to potential investors and training in innovation management. There will also be parallel sessions for MSCA, ERC or other Collaborative Projects which you can join depending on your own project. Further details are available on the ROO website.

If you would like to attend the 3rd November online event as an H2020 PI, please e-mail and we will contact you about how to register. The closing date for registration is 13th October.  


X5 Salary Scale & NI Updates

The following updated pay scales with an effective date of 01/08/2022 are being uploaded to X5 on Tuesday 27th September

  • University grades (non-Clinical) and banded rates
  • Clinical grades such as CLLR and CLLRSTR grades
  • NHS grades for nurses: NHS6, NHS7 and NHS8a grades. Note: these are different to Research nurses grades
  • MRC Units grades

The National Insurance rate files in X5 will be changed simultaneously to reflect the change of band thresholds

  • For funders who do not pay the Apprenticeship levy, please use the file dated 07/04/2022
  • For funders who pay the Apprenticeship levy, please use the file dated 08/04/2022

For existing costings, the Rates tab will show the Salary files, NI Rate File and either the University inflation file or the Funder inflation setup file as out of date. To apply the new rates to existing costings, go to the rates table tab and update the out of date files by clicking on "apply all updated files now". Please be aware that updating the NI and Inflation rates will lower costs marginally.