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Research Operations Office


Published on 20 May 2022

UKRI Grants - timesheet requirements

Following the recent UKRI FAP Audit, we would like to draw your attention to the UKRI Terms and Conditions of Grant Guidance RGC 14, section e (Audit Records). Timesheets are required for all part-funded directly incurred (DI) staff and must be signed off and dated within 2 months of the end of the timesheet period as stipulated in the Transparent Approach to Costing (TRAC) guidance, section, If timesheets are missing or incomplete, we are unable to claim the money and there will be a shortfall of funds on the grant.

Responding to the findings of the UKRI FAP Audit, new timesheet procedures will be implemented and further guidance will be provided during the coming weeks. In the meantime, the current timesheet template is available for you to use. The importance of timesheet completion was presented at the Research Grants User Group Meeting last month. Slides and the recording can be found on the ROO website

If you have any queries please contact your Research Support Manger or Assistant Director at the Research Operations Office.


UKRI Underwrite – updated guidance and timeframes

On 16th May 2022, UKRI published updated guidance  on accessing the underwrite guarantee funding for successfully awarded Horizon Europe projects. The UKRI systems will open as follows

EU Call Type UKRI Host System Opening date for UKRI Funding Route
Collaborative R&D grants (Pillar 2 and some Pillar 1 & Pillar 3 projects) IFS 16th May 2022
EIT KICs 2022 IFS 23rd May 2022
MSCA PF 2021 Je-S 31st May 2022
 MSCA & Citizens 2022 Je-S 31st May 2022
ERC PoC 2022-PoC 1 Je-S 31st May 2022
ERC Consolidator / Advanced 2021 Je-S 14th June 2022
MSCA DN 2021 Je-S July 2022 (tbc)

These routes are only open to successfully awarded  projects submitted to the calls for which the last legal date for signing the grant agreements is expected to pass before 31 December 2022. The Research Operations Office teams will be in touch with those Horizon Europe projects eligible to apply for UKRI funds via these routes in due course.  

Although dates have been announced for the system opening, UKRI are still to provide specific guidance on the EIT, MSCA, and ERC PoC calls. We will circulate once the guidance is released.  

The terms and conditions for ERC Advanced Grant and Consolidator Grant are expected to be similar to ERC Starting Grant which is already open for submissions through Je-S. The ROO FAQ page is continually being updated so please do check back regularly for updates.


MSCA Postdoctoral Fellowships: Navigating the UK Immigration Landscape – Webinar 14th June

UKRO is running a free webinar for researchers and organisations who were recently awarded a Marie Skłodowska-Curie Actions (MSCA) Postdoctoral Fellowship under the 2021 call. The 'Navigating the UK Immigration Landscape' webinar will be held on 14 June 2022 10am - 11am (UK time). This session is designed to give a short overview of the UK immigration landscape, with more details on the Global Talent Visa. The presenters will give details on available visa routes into the UK based on UK visas and immigration information from the UK government.  

To register for this event go to the UKRI website. This webinar will not be recorded. 

The event is not designed to give immigration advice to individuals. Anyone requiring specific immigration advice must use an adviser approved through the Office of Immigration Services (OISC) or consult their internal HR or immigration team.   


Community of Practice for Grants Administration

Our Community of Practice (CoP) for Grants Administration aims to support all those who run and are involved in the grants lifecycle at the University of Cambridge. If you would like to be involved with this group, please sign up on the Supporting Research at Cambridge SharePoint site or join directly using the MS Form to Join Grants Administration CoP (3 mins).