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Research Operations Office


Published on 11 September 2020

Claiming Staff Time on EC Awards

This is a reminder that as per the Terms & Conditions of Horizon 2020, reporting staff costs to the EC requires that only the time showing as worked on the time records is chargeable to the EC. If you have concerns about individuals who, as a result of lockdown, will be unable to fulfil this requirement, please contact the EC team for advice


Flexi-Grant at Cancer Research UK

CRUK are in the process of migrating their grant management system eGMS to Flexi-Grant and this will mean some changes to how funding is applied for and how grants are managed. Further information can be found on CRUK's website.


Wellcome Trust is Changing its Digital Identity

This month, the Wellcome Trust is changing its digital identity from '' to ''. Emails will come from the .org address and from Monday 14 September the website domain will switch. The domain will continue running for several months and emails sent to the old address will still get through and bookmarks to old website links will still work. Further details are available on their website.


X5 Upgrade in October 2020

X5 - the costing and pricing tool for research projects is due to be upgraded in early October. The upgrade will include improvements to the interface, fixes to known bugs and enable us to remain supported by the supplier.  

For the upgrade to take place, there will be a few hours when X5 and other Research Office systems will be unavailable as follows - 

System Downtime on Thursday 8th October 2020

X5: 7am - 1pm

Research Dashboard: 7am – 1pm

ROO Portal: 7am – 11am 

Once X5 has been upgraded you will be able to log in as normal. Further details about the upgrade will be circulated later this month but if you have any immediate queries, please email 


ROO Portal Unavailable - Tuesday 15th September

Please note that UIS will be performing essential maintenance work on the ROO Portal on Tuesday 15th September between 07:30 and 09:00 and the system will be unavailable during these times. Apologies for any inconvenience caused.