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Research Operations Office


Published on 8 February 2019

fEC from 1st February 2019

Please be advised that X5 has been updated with the new fEC rates for 2019. The revised fEC rates are available on the PRAO website. If you have any queries related to the updates, please contact your Research Support Advisor at the Research Operations Office.


MRF / SRF Rates from 1st February 2019

Users of X5 will need to update their costings (go to the Rates Tab / Facilities Rates File / select the new date and save). 

Also be aware that for MRF / SRF rates

  • The funder budget headings in the Facilities tab have been removed and will need to be re-entered
  • Facilities using ‘Variable rates’ have defaulted to 0.01. Users will need to change this figure back to your previously agreed rate
  • Facilities that are no longer available should be replaced by a new or similar facility.


Researchfish submission period now open

The annual submission period on Researchfish is 4 February 2019 to 4pm on 14 March 2019 for most funders. Emails have been sent to award holders from Researchfish on behalf of the funders informing PIs that they need to complete their annual submission by 14 March.

Thank you to everyone who has contacted us via the RFCam email this week explaining that the response codes you had asked to be changed, had not yet been updated. We have contacted UKRI who confirmed that the changes are currently being inputted into Researchfish, however by today this should have been rectified. If you notice any further anomalies with response codes, please email your query to so that we can follow up.


Underwriting of EU research projects - action required

In the case of a no deal Brexit, the UK government has committed to underwrite the funds of all active EU grants and bids submitted until exit day. Information and updates on the underwrite can be found here. Further guidance is still to be published, but we anticipate the University needing to finalise all the financial reporting of active EU grants (more than 500 projects) in a short space of time soon after the 29 March 2019.

In preparation for that, we are therefore asking that all departments in receipt of EU funds take the necessary steps to ensure the following actions are completed by 1 March 2019:

•         Ensure all relevant expenditure is posted to EC grants

•         Relevant documents (for example, timesheets and invoices) are completed and available

•         Outstanding queries are clarified

•         Pending amendments are finalised.

This will enable the Research Operations Office to plan and implement the transition from EU into national funding as efficiently as possible.

The University is monitoring negotiations and government announcements closely, and will post these to the Brexit website.


X5 - Expanding Skills Training Session

This X5 session covers how to change your PI & Funder / Scheme, add an external collaborator and change the Lead department and more.

Monday 18th February 2019

9:30am – 12:30pm


Ferrara, Greenwich House, Madingley Road

Pre-requisite: have attended an Introduction to X5 session and are actively using the costing tool. Please email to book your place. Further details are available on the ROO website.


Research Grants User Group Meeting - 26th February

At the next RGUG, Helen Wain from Finance will be available to answer any questions or queries about Procurement. Please send your topic suggestions to  by 19th February so she can prepare accordingly.