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Research Operations Office


Published on 14 December 2018

X5 Label Change

Next week (w/c 17th December 2018) a change will be made in X5 to the current “ROO deadline” label. The wording will be made clearer by relabelling to “5 day deadline”.


Research Operations Office Christmas Closure

Due to the Christmas vacation the Research Operations Office (ROO) will close from 5pm on Friday 21st December 2018 and will re-open on Wednesday 2nd January 2019.  


fEC and Income Allocation Policy Seminar - 14th January 2019

This briefing is relevant to all staff involved in research grants, particularly those new to the University or wishing to increase their understanding of University policy and its impact on research grants and their administration.

Content includes

  • Clarity on definitions of Direct costs and Indirect costs
  • What the PI should be aware of at application stage
  • How the Income Allocation Policy apportions overheads between the Department and the Univer

Monday 14th January 2019

9:30am – 11am

Greenwich House, Madingley Road

To book a place please contact at the Research Operations Office.


Research Grants User Group Meeting – 26th February 2019

The next RGUG meeting will be held as follows -

Tuesday 26th February 2019

2pm – 3:30pm

Roger Needham Building, 7 JJ Thomson Avenue


Contract Status Portal Retirement

The Contract Status Portal is due to be retired in early 2019 as its content has now been integrated into the Research Dashboard. The dashboard offers Researchers and Administrators an overview of their contracts, applications and grants including the status of a contract negotiation as well as a summary of the current balance on a research grant.

If you currently use the Contract Status Portal, try logging on to the Research Dashboard and make sure you can access the data you expect to see for Contracts. Further communications will be sent out in the New Year, confirming the exact retirement date of the Contract Status Portal.  If you have any questions, please do not hesitate to get in touch with your Department Administrator or your contact at the Research Operations Office.


Research Grants Numbering

The numbering for Research Grants will be changing soon. Currently the University uses a 7 digit reference for research grants starting with “RG” and then five numbers e.g. RG12345.  We are running out of 5 digit numbers and it is expected that RG99999 will be reached in January 2019. After this, the number system will change to “G” followed by 6 numbers e.g. G100000.

Work has been undertaken to make changes in the CUFS and CHRIS systems to take account of the new number system. Departments may wish to consider any internal systems and documentation that they use and make the necessary adjustments. If you have any queries, please contact Head of Central and Research Accounting.