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Research Operations Office


Published on 29 June 2018

Funding Assurance Programme (FAP) Audit 2018

The University of Cambridge has been notified by UK Research and Innovation (UKRI) of our forthcoming Funding Assurance Programme audit. The visit is planned for the 25th - 26th September 2018 and in preparation for this we need to submit some key information to UKRI by mid-July.  UKRI will be sampling 119 grants of which 48 grant will require transaction and staff listings. For the remaining 71 grants, general information will be reviewed, including accuracy of record keeping, variation between income and expenditure, and existence of appropriate collaborative agreements.

For the 48 grants that will be reviewed in full, departments should have received an email from the Research Operations Office (ROO) with details of what is required by mid-July. For the 71 grants that will have a general review, the ROO are checking these and will be in touch with Departments if further information is required. The list of 119 grants to be audited and the UKRI letter outlining details of their visit can be viewed by Departments here.

The ROO has organised two sessions to help with the preparation for the audit. These sessions are aimed at those Departments whose grants are undergoing the full audit, however all administrative staff are welcome.


6th July 2018

11:00am to 12:00pm

Jaffna, Greenwich House


9th July 2018

10:00am to 11:00am

Cairo, Greenwich House

Please contact if you like to attend and state your preferred session. If you have any other queries, please contact

Research Dashboard - Phase 2 Beta Release

The latest release of the Research Dashboard is now in beta phase - this means new functionality has been added and is now available for you to use and review. The new functionality for this release includes

•             Visibility of both award-data and project-level data for PIs and Co-Is

•             Administrators have some visibility on the dashboard to include the contract status and active grants tabs. Access is dependent upon your CUFS profile

•             Staff commitment figures now reflect the actual costs for those team members already contracted to a grant, including pensions and increments

•             Improved search and filter, sort and view controls

•             End dates of team members can be edited using a new pop-up feature to help forecast the impact on commitments


We welcome your feedback so if you see something that doesn’t look right or you have a query please email to help us continue to improve the service.

fEC and Income Allocation Policy Seminar – 18th July 2018

This briefing is relevant to all staff involved in research grants, particularly those new to the University or wishing to increase their understanding of University policy and its impact on research grants and their administration.

Content includes

  • Clarity on definitions of Direct costs and Indirect costs
  • What the PI should be aware of at application stage
  • How the Income Allocation Policy apportions overheads between the Department and the University


18th July 2018

9:30am to 11:00am

Cairo, Greenwich House

To book a place please contact at the Research Operations Office.

Research Grants Numbering

The numbering for Research Grants will be changing in the 2018 Michaelmas term. Currently the University uses a 7 digit reference for research grants starting with “RG” and then five numbers e.g. RG12345.  We are running out of 5 digit numbers and it is expected that RG99999 will be reached in October/November 2018. After this, the number system will change to “G” followed by 6 numbers e.g. G100000.

Work is currently being undertaken to make changes in CUFS, CHRIS and RCO systems to take account of the new number system. Departments may wish to consider any internal systems and documentation that they use and make the necessary adjustments. If you have any queries, please contact, Head of Central and Research Accounting.

Research Grants User Group (RGUG) - Presentations Available

Thank you to all those who attended the RGUG meeting on 28th June. Presentations from the meeting are now available on the ROO website.