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Research Operations Office


Published on 5 October 2017

Research Administrators' Programme 2018

The Research Operations Office is about to embark on the next Research Administrators' Programme for 2018 (ROOTS Tier 2) and we are pleased to invite expressions of interest from all staff within the University who play an active role in the grants lifecycle. Applications to be on the programme need to be submitted by 7th November and there are 15 places available. Further details and the expression of interest form is available on the ROO website 

If you have any queries, please contact

Research Contracts Portal

The Research Contracts Portal is a tool designed to be used by Principal Investigators and Departmental Administrators so that they can keep track of the latest status of research contract negotiations. The online tool is available on the ROO website

If you have any questions, please refer to the FAQs or contact your School Team at the Research Operations Office.

Updates for US Federal Grant Holders

LEES (the University’s appointed auditors for federal and EC grants) attended the 59th Annual Meeting of the National Council of University Research Administrators in Washington, DC, to understand current issues for UK institutions in respect of research grants from US Federal Sources. These updates are especially useful as US Federal Funds have been subject to a major programme of integration under an umbrella of regulations known as the Uniform Guidance. Their guidance notes are available on the ROO Website . In particular it should be noted that

  • Any Research Facilities are based on actual evidenced usage of the facilities at an auditable rate that does not include a mark-up.
  • Pass-Through Entities are required by the Uniform Guidance (2 CFR 200.330 – 332) to perform risk assessments and regularly monitor their sub-recipients.
  • Equipment is defined as the lower of $5k or the internal beneficiary policy. For the University of Cambridge the internal policy is £5K, therefore $5K will apply. Grant holders must be able to track equipment purchased on Federal Funds and auditors must be able to inspect fabricated equipment.
  • On NIH awards, salaries for staff in excess of the NIH Salary Cap are ineligible.

Full details can be found in the guidance notes. If you have any queries, please contact


Open Access Week 23 - 29 October 2017

Established by SPARC (the Scholarly Publishing and Academic Resources Coalition) and partners in the student community in 2008, International Open Access Week is happening worldwide between 23 and 29 October 2017. The Theme of the 2017 International Open Access Week is ‘Open in order to…’

The Office of Scholarly Communication (OSC) is organising several events including

  • Wednesday 25 October - helping researchers in the Humanities, Arts & Social Sciences subjects publish, featuring speakers from The Conversation, Open Humanities Press and UCL Press

  • Friday 27 October - showcasing publishing options for researchers in the Science, Technology, Engineering & Mathematics subjects, featuring contributions from PLOS, Scholastica and Cambridge University Press

To book a place at these events and find out more about Open Access Week 2017 celebrations go to the on the OSC website


ORCID Competition 2017 in Cambridge

Connect your ORCID to your Symplectic Elements profile between Monday 16 October and Thursday 26 October for a chance to win a £150 Heffers voucher.

For further information regarding the competition, how to set up your ORCID, how to get a Symplectic account or how to link your ORCID in your Symplectic account, please contact (See the Office of Scholarly Communication website for terms and conditions). The winner of the prize draw will be ammounced on Friday 27 October.

This competition is supported by the Arcadia Fund, a charitable fund of Lisbet Rausing and Peter Baldwin.