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Research Operations Office


Published on 21 August 2015

X5 Submission Reports - External Partners and Collaborating Departments

Submission reports are available in the X5 system to provide the Department with a clear and concise breakdown of information required for their grant application.

The breakdown of costs for an External Partner/s will now be reflected in the following submission reports

AMRC  - used for Charities

EC  - European Commission

GENERIC  - used for Industrial funders


WELLCOME  -Wellcome Trust

If you have collaborating departments costed in your X5, this information will also be displayed. Please note that you no longer need to add an External Collaborator line in Non-Staff costs, as these costs will now be reflected in the report. Here is the link to the guide on the submission reports showing external partner costs

If you have any queries, please contact your Research Support Advisor

Science Funding Opportunities in Poland - Presentation 28 September

This workshop is for researchers working in sciences (Clinical, Biological, Physical and Technology Sciences) who have existing collaborations with Polish scientists. The Polish government is releasing 120 million Euros to create approximately 10 centres of excellence in Poland. The information session will be presented by the Foundation of Polish Science, who are responsible for allocating the grants.

Each centre will have an international partner, such as the University of Cambridge whose responsibilities include being on the international board of the new centre and shaping the scientific agenda. This can be an excellent opportunity to boost PhD and Post-Doc exchanges and strengthen scientific links with Poland.  

Date: Monday 28 September 2015

Time: 11:00am to 12:30pm

Venue: Mill Lane Lecture Room 7


If you have any questions please contact Dr Kata Fülöp at the International Strategy Office

Funder Requirements for Sharing Research Data – Request a Talk at your Department

Most University funders require research data from publicly-funded research to be shared. Four funders have now introduced sanctions for non-compliance with their data sharing policies: BBSRC, EPSRC, ESRC and NERC.

The University of Cambridge has developed dedicated resources to help researchers meet funder’s requirements for sharing research data, available at Additionally, we can also come to your department to give a short talk to your researchers, research students and staff members about funders’ requirements and help available.

To request a talk e-mail

Budgeting for Open Access Costs in Grant Applications

Are you applying for a grant with a funder that has Open Access (OA) requirements that is not Research Council’s UK (RCUK) or Charity Open Access Fund (COAF)? In these instances you will need to budget for the cost of publishing Open Access within your grant application.

To help you with the estimates of how much to budget, go to the Office of Scholarly Communication website for details about publisher charges to make articles Open Access:

If you have any questions or need help with calculations, please contact the Open Access Team


Online Contracts Submission

Some users of the Online Contracts Submission for MTAs and CDA have encountered difficulties when uploading supporting documentation.

Affected users are presented with an error message regarding a file name that is too long. If you see this message or are unable to attach a file, please amend the name of the file so that it contains no more than 50 characters.

The issue is currently with UIS for investigation and resolution.