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Research Operations Office


Published on 24 July 2015

Full Economic Costing and Income Allocation Policy briefing session – 13 October 2015

As part of the Research Operations Office Training Strategy (ROOTS) the following session is scheduled for Tuesday 13 October 2015, 9:30am – 11am, 16 Mill Lane.

The briefing is relevant to all staff involved in research grants, particularly those new to the University or wishing to increase their understanding of University policy and its impact on research grants and their administration. Content includes:

  • Clarity on definitions of Direct costs and Indirect costs
  • What the PI should be aware of at application stage
  • What information might the Head of Department need to know before approving the application
  • What questions the Departmental Administrator may ask before submitting the application
  • How the Income Allocation Policy apportions overheads between the Department and the University

This briefing is about the theory to costing a project and the University’s policies which may affect pricing and allocation of overheads, it is not a practical training session on how to use X5.

To book a place, please contact

X5 Training Dates

The Research Operations Office is again offering X5 training and would like to invite departmental staff, both academic and administrative, who are required to generate costings for themselves or for their departments, to attend one of these events. The content will include; using the Project Wizard to generate a costing, adding staff and non-staff costs, the differences between copying to a draft or new record, printing reports and other essential knowledge required to produce an accurate costing.

Venue: All training will be held at 17 Mill Lane – UIS Computer Room

Time: 9:30am to 1pm


  • Monday 19 October 2015
  • Friday 20 November 2015
  • Monday 14 December 2015

Delegates: 9 available places for each session

To book a place at one of the X5 sessions or if you have any queries, please email with “X5 Training Session” in the subject heading of your email.

Guidance on Creating a Cost Extension or Supplement in X5

Guidance has been developed to assist departments when creating a cost extension or supplement in X5. This includes how to copy to a new draft as well as amending the dates and duration of the costing. The guidance document is available on the Research Operations Office website

If you have any queries, please contact

European Research Council 2016 Call Deadlines

The ERC have recently launched their draft 2016 work programme and have given the following provisional dates for the 2016 ERC calls:

  • Starting Grant – 17 November 2015
  • Consolidator Grant – 2 February 2016
  • Advanced Grant – 1 September 2016

Please note that these dates are tentative and may be subject to change.

The Research Operations Office will be running workshops for the schemes in the coming months, further information about these events will be made available closer to the time.