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Research Operations Office


Published on 1 May 2015

Open Data information sessions

Most research funders (research councils, charities and foundations) have introduced policies on research data management. The general expectation is that data from publicly funded research projects should be made openly available with as few restrictions as possible.

If you have any questions or if you would like to know more about research data requirements and help offered by the University of Cambridge, come to the ‘Open Data’ session (open to all researchers, staff and research students at the University of Cambridge).

There are several sessions, at four different locations: 

Wednesday 6 May, Clinical School Seminar Room 3, 11:30 – 12:30, register here
Thursday 7 May, Mill Lane Lecture Room 6, 12:30 - 13:30, register here
Wednesday 13 May, Institute for Manufacturing LT1&2, 12:30 – 13:30, register here
Tuesday 19 May, Computer Lab LT2, 16:00 - 17:00, register here

Open Data sessions will:

provide you with all the necessary information you need to know about your funder requirements for research data sharing
explain how to avoid sanctions for non-compliance with your funder policies
allow you to ask any questions you might have directly to the Open Data team

Sessions are open to everyone: 

principal investigators
research staff
administrative staff

If you have any questions about open data sessions, please contact

New ESRC research data policy

The Economic and Social Research Council (ESRC) changed its research data policy in March 2015. It is very important that all ESRC beneficiaries are aware of the research data sharing requirements outlined in the policy. ESRC beneficiaries are not only obliged to share data resulting from ESRC-funded research, but they are also required to prepare data management plans as an integral part of their grant applications. Data management plans should also include budget for the cost of research data management and sharing.

The full policy document is available here:

If you have any questions, please contact Marta Teperek at

Full Economic Costing and Income Allocation Policy briefing session – 5 June

As part of the Research Operations Office Training Strategy (ROOTS) the following session is scheduled for Friday 5 June 2015, 9.30am – 11am, 16 Mill Lane.

The briefing is relevant to all staff involved in research grants, particularly those new to the University or wishing to increase their understanding of University policy and its impact on research grants. Content includes:

Clarity on definitions of Direct costs and Indirect costs
What the PI should be aware of at application stage
What information might the Head of Department need to know before approving the application
What questions the Departmental Administrator may ask before submitting the application
How the Income Allocation Policy apportions overheads between the Department and the University

This briefing is about the theory to costing a project and the University’s policies which may affect pricing, it is not a practical training session on how to use X5.

To book a place, please contact

RGUG - Minutes and Presentations

Research Grants User Group (RGUG) is a forum led by the Research Operations Office where research grant administration issues and developments are discussed. Minutes and presentations from the meeting on Thursday 12 March are now available

The next RGUG meeting will take place on Tuesday 16 June at 9.30am in Mill Lane Lecture Room 1 and is open to anyone who is involved in grants administration.