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Research Operations Office


Published on 12 December 2014

Application and Expenditure Statement Deadlines during the Christmas Break

There are a number of deadlines which fall during the Christmas break and the first week of January 2015. To help us manage this work more effectively could you make your PIs aware that applications need to be with us on the following dates:

 Funder Deadline Applications                                      With Research Operations Office 

Tuesday 23 December 2014 - Monday 5 January 2015        Tuesday 16 December 2014

Tuesday 6 January –  Friday 9 January 2015                       Thursday 18 December 2014


Final expenditure on RCUK Final Expenditure Statements due between Saturday 20 December 2014 and Monday 12 January 2015 must be confirmed to Research Operations by Tuesday 16 December. This is to allow Final Expenditure Statements to be submitted prior to the Christmas break, as the due date will not be extended by RCUK.

Cognos Report "3-2-1 Grants Listing" to be renamed "Grants Ending in a Specified Period"

During the recent Finance User Group it was agreed that because an existing report is available in COGNOS that informs departments when their research grants are ending, there is no need to develop a new one.  It was however acknowledged that the name of the report was not transparent and therefore Finance Division will be changing the name from "3-2-1 Grants Listing" to "Grants ending in a specified period" from Friday 9th January 2015. Further details are available from their bulletin.

Twinning Call Presentation – Thursday 29 January 2015

The European Commission has launched the “Call for Twinning” within the Spreading Excellence and Widening Participation strand of Horizon 2020, which aims to increase the participation rate of low performing countries through a series of initiatives. The Twinning Call will address the networking gaps and deficiencies between the research institutions of the low performing member state (EU13) and their internationally leading counterparts (EU15). The call deadline is 7 May 2015. Budget for the 2015 call will be €64M and will fund projects of up to €1M for a maximum duration of 3 years.

The Research Office and International Strategy Office will be hosting an event to present the Twinning call and proposal process.  There will also be an opportunity to discuss individual projects at the end of the session but please state this when booking a place.

Date: Thursday 29 January 2015

Time: 10:30am – 11:30am

Venue: Mill Lane Lecture Room 5

Audience: All researchers considering applying for the Twinning Call or those who would just like to find out more

To book a place: E-mail

X5 Training

The Research Operations Office are offering X5 training and would like to invite departmental staff who are required to generate costings for their departments to attend one of these events. The content will include; using the Project Wizard to generate a costing, adding staff and non-staff costs, the differences between copying to a draft or new record, printing reports and other essential knowledge required to produce an accurate costing.

Venue: All training will be held at 17 Mill Lane – UIS Computer Room

Time: 09h30 to 13h00

Dates: Monday 9 February 2015 – fully booked

Wednesday 18 February 2015 – fully booked

Monday 9 March 2015

Wednesday 18 March 2015

Monday 13 April 2015

Wednesday 22 April 2015

Monday 11 May 2015

Wednesday 20 May 2015

Delegates: 9 available places for each session

Prerequisite: Must have attended a Full Economic Costing (fEC) / Income Allocation Policy (IAP) Seminar during the last 3 years. Next fEC/IAP seminars are 12 February & 24 March 2015, 9.30-11am in 16 Mill Lane.

To book a place at one of the X5 sessions or if you have any queries, please email with “X5 Training Session” in the subject heading of your email.

To book a place at one of the fEC / IAP seminars, please e-mail with “fEC & IAP Seminar” in the subject heading of your email.

Places will be allocated on a first come – first served basis.

X5 – Award Costing

The ability to create an award costing in X5 at Department Administrator and Principal Investigator level has been removed, as this costing type should only be used at Research Office level.  If you need to create an award costing for an award not previously seen by the Research Office then select the costing type of “Award not seen at App”.