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Research Operations Office


Published on Tue, 21/04/2015 - 12:23

As part of their assurance strategy, the Wellcome Trust has been conducting a number of grant reviews in relation to the financial transactions on awards.  We have been informed that all centre grants, strategic awards, investigator awards and fellowships may be subject to one of these reviews on a sample basis.   Having recently undergone such a review we have received the following comment from the trust in relation to the presentation of the information.

For many individual items included in the transactions listings, the ‘Comment’ or ‘Description’ field often only contained the Purchase Order number, or another internal reference, which was not helpful. We would like you to advise those responsible for recording transactions on Trust grants that in future we would like each entry to include a clear and informative description of the item charged.

This is extremely important and similar comments have been made by other auditors, including the EC and RCUK.  Please could this be passed onto those individuals that are responsible for processing invoices within the departments.