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Research Operations Office


Published on Fri, 05/11/2021 - 15:00

Over the coming months, there will be a high volume of financial reports that are due to the European Commission. In order for us to meet the deadlines set out by the EC, we would like to remind Departments of the need to ensure all eligible costs are posted to the grant by the GL closure date and to provide ROO with all necessary documentation.   

The importance of posting to a grant in a timely manner is because of complexity in EC funding requirements which includes    

•             A shorter reporting period following closure (60 days as opposed to 90)   

•             A requirement for additional and more complex supporting documentation (e.g. time sheets)  

•             The potential for a greater number of audits   

If costs are posted after the GL closure date, these will have to be claimed in the subsequent reporting period.  

Where timesheets are required, these must be in writing, approved by the persons working on the action and their supervisors, completed at least monthly and retained for a minimum of 6 years. Timesheets need to be submitted to the ROO within one week of the GL closing date.  

The schedule outlined here is to ensure that claims can be processed in accordance with EC requirements, as failure to meet the deadlines can result in the EC issuing sanctions against the University.  

Further information can be found on the Managing EC Funding pages on the ROO website.