Costing

The existence of both payscales on X5 is a result of bringing into line the wider University payscales a few years ago.

RES7 includes "ghost" points (points where the grades historically skipped a level), and RESFEL7 does not. New appointees are placed on the scale based on their experience and qualifications for the post: ghost points do not come into consideration when making a new appointment or for regradings. They only apply when working out subsequent incremental salary progression. So, for new staff (i.e. for Fellowships), Research Associates should be costed on RESFEL7 without ghost points.

For costing un-named staff where we do not know if they will be a regrade or new appointment on research projects, we suggest RES7 to be sure that no under costing will occur in the event of a regrade.

Find out about adding inflation to equipment or non-staff costs.

Find out about the Apprenticeship Levy, a tax on salary bills introduced in 2017. 

Find out about the various types of costings that can be selected in X5. 

Learn how to delete an external partner and other parts of a project after it has been set up.

See the X5 user guide for information about VAT. Go to the Finance section for more information about VAT. 

On page 3 of this document Adding DI Staff, you will find an explanation of how to add different values for each successive year for a staff member using the Person by Period tab. 

Yes. Ensure that the costing you wish to use old rates on is checked out to you. Go to the rates tab and click into the date field next to the file that you wish to change. Delete the value in the field and then press the space bar. You can then select the appropriate file from the list that appears.

Due to the complexity of calculating these costs the pay scales are not available in X5.  Should you need to include Clinical Consultants costs as a Directly Incurred salary contact the Clinical Schools Finance Team, scm.clinicalcosting@medschl.cam.ac.uk. If you are not applying for actual salary costs, use CCMAN to cost a banded salary in the DA staff tab as Directly Allocated PI time. Find out more about directly incurred staff costs.

To protect confidentiality, the scale point for named professors will not show. If a figure is required:

1. change the grade field to DI_PRF12 (Professor Directly Incurred)
2. select the appropriate scale point
3. remove increments (as professorial grade staff do not automatically receive increments)

DI_PRF12 should also be used for unnamed professorial positions and within the salary calculator screen.