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Research Operations Office


X5 is an online costing and pricing tool for research grant applications and contracts. Researchers and administrators can use it to calculate the full economic cost of research projects.


Log in to X5

Login to X5

Get help logging in, including what to do if you’ve forgotten your password.


Get an X5 account

If you have not used X5 before, fill in the X5 new user registration form.

Email the completed form to your department’s pre-award team in the Research Operations Office. You should also copy in  

You will receive an email with a link to your X5 password. 


X5 user guide

The X5 user guide contains information on how to use X5 to cost grant applications and contracts.


Frequently asked questions

You can browse the X5 FAQs by topic or search all FAQs by keyword.


Set up a new funder, scheme or collaborating institution

Find out how to add a funder, scheme or collaborating institution to X5.


Categories in X5

Check what selectable options have already been loaded into X5:


Responsibilities of principal investigators and heads of departments

Understand what principal investigators and heads of department on an X5 costing must agree to, review and approve.


Access X5 costings in other departments

If you need to access costings in another department or faculty, ask the department administrator in that department or faculty to email your research development team.


Useful links

X5 Login

Exchange rates 

fEC rates

Financial regulations

Human Resources


Research facilities and equipment

ResearchProfessional (finding funders)

Subsistence rates

Travel rates



For routine queries relating to X5, contact your Departmental Administrator.

If further support is needed, contact your Research Development Team at the Research Operations Office.